VENUE TERMS + CONDITIONS

CANCELLATIONS + PAYMENTS
A nonrefundable deposit is required at the time of booking as follows: Payment in full for ceremony packages lasting less than 1 hour; full payment or $500 (the lesser of the two values) for all other packages or venue rental agreements. Deposits will be applied towards your final payment. Deposits are non-transferrable. Should you wish to reschedule your event, a new deposit will be taken to secure your new reservation time. Payment is due in full 14 days prior to your event.

DECOR
Any BYO decorations must be approved in writing prior to your event. No decorations may be taped, stapled, nailed or screwed to the walls, doors or any other surfaces of the venue. No confetti or glitter of any kind are permitted.

FOOD & BEVERAGE
Due to time constraints, no food service is permitted during reservations lasting 30 minutes or less. For packages and venue rentals lasting 1 hour or longer, you are welcome to organize your own cake or catering, or reserve through Dearly / Bow Market with prior authorization. Additional charges may apply. BYO alcohol is not permitted.

FORCE MAJEURE
Dearly Studio is not liable for any failure or delay in performing an obligation due to any of the following causes, to the extent beyond its reasonable control: natural catastrophes, epidemic, pandemic, quarantine, fire, flood or other extreme event. In the event of cancellation due to force majeure, we will make every effort to reschedule your event.

GUEST BEHAVIOR/RESPONSIBILITY
Dearly Studio reserves the right to refuse service to any guest who exhibits discriminatory behavior of any kind. Cleaning and/or damage fees apply to any excess cleaning or property damage within Dearly Studio as a result of your event, and will be invoiced within 7 days.

HAZARDOUS MATERIALS/OTHER EQUIPMENT
You will be responsible for the delivery, collection, safety, insurance, any damage or loss caused by any equipment, materials or facilities you bring into the venue. You will not bring into the venue or permit or allow to be brought in dangerous or hazardous substances or objects. You may not add to, alter or attach equipment, fixtures or fittings to the venue (including stands or other structures) with our prior written consent. Use of smoke or dry ice machines are prohibited.

INDEMNIFICATION
Client agrees to indemnify, defend, and hold harmless Dearly Studio LLC, its owners, officers, employees, and agents from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorney’s fees) arising out of or related to:

1. Any act, omission, or negligence of the Client, its guests, vendors, or invitees during the event;

2. Any damage to the venue property caused by the Client or any of its guests, vendors, or invitees;

3. Any injury (including death) to persons or damage to property occurring at the Venue during the Client’s event, except to the extent caused by the sole gross negligence or willful misconduct of Dearly Studio LLC.
   
   This indemnification obligation shall survive the termination or expiration of this Agreement.

MARRIAGE LICENSE (CEREMONY BOOKINGS)
If you wish for Dearly Studio to conduct a legally binding marriage ceremony, you are required to obtain a valid Massachusetts state marriage license and bring it with you to your reservation.

MAXIMUM GUEST COUNT (CEREMONY BOOKINGS)
The marrying couple, photographers and your officiant do not count towards guest count. All children, with the exception of infants, count towards guest counts. Unless otherwise agreed upon in writing, the package maximum guest counts apply. Additional guests may be added for $25pp to the maximum guest counts as follows:
1) Ceremony packages lasting 30 minutes or less allow for an absolute maximum of 8 guests present.
2) Ceremony packages lasting one hour or more allow for an absolute maximum of 20 guests present.*
3) Partner packages will differ from these numbers and will include the maximum guest count on the package itself.

*Please note, for guest counts above 10, a mix of chairs and stools will be provided.

TIME ALLOTTED
Your reservation is limited to the start and end times listed and access to the space will not be granted prior to this timeframe. Likewise you will need to forfeit your booking if you are exceedingly late to your reservation time for any reason.

VENUE HIRE / ADDITIONAL CHARGES
Access to the space is limited to the start and end times listed on your booking. Should it take longer to vacate the space than is allotted, you will be charged an additional $400/hour, prorated to the nearest 15-minute increment.

*FOLLOWING YOUR BOOKING
Officiant will retain signed marriage license unless otherwise requested by the Client. Officiant will mail all legal paperwork within 3 business days, at which point the Client will be provided with tracking information. Once mailed, it is the responsibility of the Client to ensure their marriage license has been properly filed at the City/Town Clerk's office. Please note different towns often have varying instructions for obtaining an official copy of your marriage license.

PHOTOGRAPHY PACKAGE
A one (1) hour photography package may be booked directly through Dearly Studio, subject to photographer availability. Availability will be confirmed and communicated to you within one week of you reserving a date (though likely far sooner!). Additional terms and conditions apply. You will receive a full contract once your add-on is finalized.

(Last Edited 9/24/25)

You’ll see these terms + conditions again as you book your ceremony.